Hanwa Co., Ltd.

Personal Information Protection Policy

1. Involvement with Personal Information Protection
Hanwa Co., Ltd. (hereinafter "Hanwa") strictly observes the Personal Information Protection Law and other relevant laws and regulations concerning personal information about parties involved with Hanwa’s business or Hanwa’s employees handled in the course of business activities and strives to prevent the unauthorized disclosure or unauthorized use of personal information. Consequently, Hanwa has devised the following measures for personal information protection.
  1. Hanwa will engage in personal information protection activities in its Compliance Committee and construct a system for the unified management of personal information centered on a person in charge of information handling.
  2. Hanwa will establish separately Information Management Regulation to specifically indicate actions that Hanwa's employees should take.
  3. Hanwa will engage in systematic education and training to inculcate Hanwa’s employees with personal information management.
  4. Hanwa will strive for suitable information management by periodically inspecting and evaluating compliance with Information Management Regulation and appropriately reviewing information management measures.
2. Company Profile
  • Company name: Hanwa Co.,Ltd.

    Address: 4-3-9, Fushimi-machi, Chuo-ku, Osaka 541-8585, Japan

    Representative Director/President: Yoichi Nakagawa

3. Purpose of Use of Personal Information
Hanwa obtains personal information necessary for the conduct of Hanwa’s business and use it for described below.
  1. Hanwa’s Business
    The sales and purchase, mediation, agency, wholesaling, importing and exporting, development, production, manufacturing, processing and repair, maintenance, administration, testing, letting, leasing, rental, and installation contracting of goods, resources, etc. as well as the logistics business, provision of services, etc. in wide-ranging fields including steel, non-ferrous metal materials, foods, petroleum and chemicals, machinery, and lumber.
  2. Purpose of use

    (i) To conclude and execute agreements and other business management

    (ii) To make communication and greet based on social custom

    (iii) To provide information about products, services and other business of Hanwa (including shareholder management pursuant to Companies Act)

    (iv) To provide services and distribute advertising based on analysis result of purchase history and browsing history of Hanwa’s website

    (v) To conduct survey, analysis, research, audit and market research etc. related to Hanwa’s business

    (vi) To consider and implement marketing measures

    (vii) To exchange information and make communication with industry and organization personnel related to Hanwa’s business

    (viii) To respond to inquiries and opinions received by Hanwa

    (ix)To decision of adoption/non-adoption of applicant for a job opening, to provide company information to the applicant and to make necessary contacts

    (x) To use personal information jointly with Hanwa and the Hanwa group

    (xi)To work related to the above

4. Disclosure or Provision to Third Parties
Hanwa does not disclose or provide personal information to third parties without obtaining the consent of the individual except in cases permitted under laws and regulations. However, Hanwa may provide personal information to contractors within the scope of the purpose of use. At that time, Hanwa enter into a non-disclosure agreement with contractors and supervise appropriately that contractors engages in information management equivalent to that of Hanwa.
5. Joint Use of Personal Information
Hanwa may jointly use the collected personal information as follows.
  1. Personal data details that will be used jointly;

    Company name, department, job title, name, address, telephone number, fax number, e-mail address

  2. Scope of joint users;

    Hanwa and Hanwa group companies that are indicated on the list

  3. Purpose of use for entities using information;

    (i) For providing information about products, services and others related to Hanwa and Hanwa group’s business

    (ii) For researching and developing of new products and new services

    (iii) For noticing and contacting of business and checking enrollment

  4. Person responsible for the handling personal information;

    Company name: Hanwa Co., Ltd.

    Address: 4-3-9, Fushimi-machi, Chuo-ku, Osaka 541-8585, Japan

    Representative Director,/President: Yoichi Nakagawa

6. Disclosure, etc. of Personal Information

When you wish to be notified purpose of use, disclosure, correction, discontinuance of utilization, deletion, termination of disclosure or provision to third parties or disclosure of record on third parties provision (collectively hereinafter “Correction, etc.”) of his/her information in connection with personal data retained by Hanwa, Hanwa will respond to such requests as follows.

  1. How to receive requests for disclosure and response
    If you would like to request for correction, etc. of your personal information, please contact following points by mail enclosed a copy of identificational document (such as driving license, passport etc.). The documents will not be returned, Hanwa dispose the documents strictly according to sufficient safety measures.
    Hanwa will not accept requests for your direct visiting our office
    In case there are no specifying method of response or difficult to respond by desired method, Hanwa will respond in document format.
    Thank you in advance for your understanding.

    Points of Contact

    Hanwa Co.,Ltd.

    General Affairs Department

    1-13-1, Tsukiji, Chuo-ku, Tokyo

    104-8429, Japan

  2. If you would like following request for your information in connection with personal data retained by Hanwa, please send Hanwa such request by mail including enough amount for mail stamp for return-mail.

    (i) Notify about purpose of use conducted in document format

    (ii) Disclosure of your information conducted in document format

    (iii) Disclosure of record in document format for personal data provided to a third party

    If the fee is insufficient or not enclosed in the mail, Hanwa will notify you of that fact, but Hanwa will not process your request. We will appreciate your understanding.

  3. Cases where the Personal Information cannot be disclosed
    Hanwa is not permitted to respond to your request in the following cases:

    (i) where the identity of the applicant cannot be confirmed.

    (ii) where Hanwa is not able to identify your authority of representation.

    (iii) where there is a possibility of endangering life, limb or property, or any rights on benefits of the applicant or a third person.

    (iv) where there is a possibility of serious impeding the proper execution of the business of Hanwa and Hanwa group.

    (v) where such disclosure apparently violate laws or breaches public order and morals, and significantly runs counter to social justice.

7. Points of Contact for Inquiries

Please address any inquiries or complaints about personal information management at Hanwa to the following points of contact.
Hanwa will not accept requests for your direct coming. Thank you in advance for your understanding.

Points of Contact

by mail

HANWA Co., Ltd.

General Affairs Department

1-13-1, Tsukiji, Chuo-ku, Tokyo

104-8429, Japan

by telephone

+81 (3) 3544-2171 (General Affairs Department, Tokyo Head Office)

+81 (6) 7525-5000 (General Affairs Department, Osaka Head Office)

+81 (52) 977-3600 (General Affairs Department, Nagoya Branch Office)

Established: April 1, 2011

Last Revised: April 1, 2022

  • The Hanwa Scholarship Foundation Corporate Citizenship